For Credit & A/R Teams
Your credit team's
evidence backbone.
Built for credit managers at material suppliers and equipment rental companies who can't afford a voided lien.
One system for owner verification, deadline tracking, and a defensible record on every job — so you collect every dollar you're owed, without another spreadsheet.
Two workflows, one backbone
Different industries. Same litigation risk.
Material Suppliers
Continuous delivery, continuous exposure.
A building products distributor pushing 80 deliveries a week has 80 separate "first furnishing" events to track — each with its own statutory window. The wrong delivery date on a notice is the wrong notice.
• First furnishing tracked per delivery, per job
• Automatic alerts before every deadline lapses
• Owner verified before any notice goes out
• Single audit packet per job, ready to hand to counsel
Equipment Rental
Rolling rentals, rolling deadlines.
A 90-day rental that auto-renews three times is a single furnishing relationship — but the statute reads it as a continuous event with a single window. Get that wrong and the lien is gone.
• On-rent and off-rent periods captured automatically
• Continuous-furnishing logic applied per jurisdiction
• Statutory deadlines surface in your inbox as rental periods extend
Owner verification cascade
An hour of lookup work. Done in seconds.
Most voided liens trace back to the wrong owner — and most credit teams spend an hour or more per job hunting for it across the property record, the deed history, and the tax roll.
Vellumo runs all three in a single pass, validates the entity against the Secretary of State, and confirms the mailing address before any notice is mailed. Your team only has to click "approve".
Inside the PDF
What collections counsel sees when they open the file.
Every audit packet opens to a cover sheet — job ID, property, owner of record, APN — and is tabbed into the five sections that matter at enforcement: owner verification trail, notices sent, delivery proof, waivers, and statutory citations. No reconstruction. No "let me find the certified-mail receipt." Hand it to counsel and let the file speaks for itself.
• Cover sheet with verified owner, APN, and first-furnishing date
• Owner verification trail — county, SOS, USPS, with timestamps
• Every notice and its certified-mail tracking event
• Statutory citations as filed, not as remembered
Connect your AR system
CSV today. Native integrations as design partners ask.
Vellumo accepts a standardized CSV import on day one — your team can connect any AR system without waiting on a build. Native integrations land in the order our design partners need them.
Available now
CSV import
On the roadmap
NetSuite
Sage 100 CRE
Sage 300 CRE
Acumatica
Viewpoint Vista
Foundation
Scenarios we see
Three credit teams. Three different workflows. One backbone.
200+
active jobs per credit manager
$0
per preliminary notice, every time
1 click
to a litigation-ready audit packet
Scenario 01
"A $30M building products distributor running 200 active jobs at any given time."
Two credit managers cover everything; one is the deadline tracker. When she's out, prelim notices slip — and the team finds out at collections. Vellumo replaces the spreadsheet, notifies the whole team automatically before each deadline, and keeps the trail intact when staff turns over.
Scenario 02
"An equipment rental company with rolling 90-day rentals and continuous first-furnishing dates."
Their counsel reads the statute as continuous furnishing; their dispatch software reads it as new rentals each cycle. Vellumo applies the continuous-furnishing logic, attaches each return ticket to the job, and keeps the statutory window mathematically correct.
Scenario 03
"A mid-market HVAC supplier whose CFO needs an audit packet for collections counsel."
The CFO has a 14-month overdue balance and a phone call scheduled with counsel for Friday. He needs the file — owner verification, every notice, every waiver, every payment confirmation — in PDF form by Thursday. Vellumo exports it in one click.
Pricing
Pay per document. Mail at cost.
Preliminary notices are free to generate, every time. Pay only when you escalate — and only for what gets sent.
For material suppliers & equipment rental companies
The price sheet.
Preliminary notice
Free
Notice of Intent to Lien
$20
Mechanics Lien (filing prep + service)
$279
Stop Notice
$89
Bond Claim / Miller Act
$175
Lien Release
$139
Lien Extension
$105
Lien Amendment
$140
Collection Letter
$59
Recorded Pre-Lien Notice
$140
Postage at cost — USPS Certified Mail + Return Receipt (~$8–12), exact passthrough on every order.
County recording, notary, and process server fees pass through at cost when required.
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Credit-Team FAQ
What credit managers ask first.
From spreadsheet to defensible record.
Vellumo opens to a limited group of credit teams first. Reserve a spot now.
Vellumo
Construction lien compliance, handled. Automated payment protection for credit teams and lien-servicing law firms.
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